Allow 10 minutes. Sit down with another user (and a coffee). Watch what they do. Learn from it. If they do something in a different way to you, you may have a suggestion.
It’s a two step learning process: 1) learning what they currently do and why they do it and then, 2) if they’re open to it, finding a better way, using the tools they have.
There is a vast array of functionality in many of the applications we use. Most of us only use a small amount of the features and functions. Allow some time to explore an application and see if there is something that might automate or speed up or improve the task.